Special Events Program Associate

Fairchild Tropical Botanic Garden seeks a Special Events Program Associate.

Responsibilities include:

  • Coordinate festival logistics, including but not limited to: vendors, volunteers and programming 
  • Create a work plan for festival programming to engage new chefs, lecturers and community partners and new vendor solicitation 
  • Maintaining up-to-date programming schedules and festival information on the Fairchild website 
  • Manage budgets as they pertain to festivals and revenue goals 
  • Assist the Weddings and Events Associate in booking and executing all facility rentals and weddings at Fairchild 
  • Execute and further develop the Birthdays at Fairchild program 
  • Ability to prioritize projects to keep multiple projects moving in a timely manner
  • Ability to communicate effectively, both written and oral
  • Ability to work well in fast-paced environments and adapt to situations 
  • Ability to work nights and weekends
  • Ability to work outdoors 
  • Experience with web management and database management, preferred 
  • Performs administrative duties, as needed. 
  • Creates, organizes and maintains up-to-date files and database (s). 
  • And, any additional duties as assigned by the Director of Community Relations and Event Planning

Send resumes to nwhite@fairchildgarden.org. Equal Opportunity Employer/Compliance with ADA/Drug-free Workplace

Database and Communications Coordinator

Fairchild Tropical Botanic Garden seeks a full-time Database and Communications Coordinator in its Volunteer Services Department. Candidates should have a minimum of two years experience working with volunteers in a garden, cultural organization, or non-for profit. Suitable candidates should be  excellent communicators with public speaking ability. Proficiency with database and spreadsheet software is required. The position requires a flexible schedule and the ability to work weekdays, weekends and evenings as needed. Must be comfortable multi-tasking and working closely with people in a fast-paced environment.

Responsibilities:

  • Manage database functions related to all volunteer support tracking and reporting on 1000+ volunteers annually.
  • Train staff and volunteers to utilize database functions and provide support as needed.
  • Serve on the Volunteer Services team to support recruitment, screening, orientation, retention, and recognition of volunteers and assist with the supervision of student and group volunteers.
  • Maintain volunteer section of Fairchild’s website and utilize social media for communicating with current and prospective volunteers.
  • Write articles and take photos for Fairchild’s magazine, online volunteer newsletter, and for recruitment and recognition events.
  • Assist with planning and executing an annual volunteer recognition event.
  • Represent the organization at volunteer coordinator events.
  • Provide support to the Director of Volunteer Services and the Board of the Friends of Fairchild volunteer organization.
  • Other tasks as determined by the Director of Volunteer Services.

Qualifications:

  • A university degree or equivalent education and/or equivalent combination of education and experience.
  • Proficiency with database and spreadsheet software is required; experience with Volgistics or similar software is preferred.
  • Excellent written and verbal communication skills; bilingual is preferred.
  • A minimum of two years of successful experience in volunteer recruitment, training, and support.
  • Team player with a friendly, positive, can-do attitude who is detail-oriented, flexible, and with a strong work ethic.
  • Must be comfortable working in an office and an outdoor setting.

Please e-mail cover letter and resume to the Director of Volunteer Services: isanchez@fairchildgarden.org no later than January 5, 2018. Applications will be reviewed and selected candidates interviewed until the position is filled.

Equal Opportunity Employer/Compliance with ADA/Drug-free Workplace

Volunteer Department Program Assistant

Fairchild Tropical Botanic Garden seeks a full-time Program Assistant in its Volunteer Services Department. Candidates should have a minimum of two years experience working with volunteers in a garden, cultural organization, or non-for profit. Suitable candidates should have exceptional communication and organizational skills. The position requires a flexible schedule and the ability to work weekdays, weekends and evenings as needed. Must be comfortable multi-tasking and working closely with people in a fast-paced environment.

Responsibilities:

  • Serve on the Volunteer Services team to support recruitment, screening, orientation, retention, and recognition of volunteers and assist with the supervision of student and group volunteers.
  • Recruit and manage volunteers for festivals and special events.
  • Monitors budget including tracking expenditures and providing reports.
  • Assist with plan and execution of annual volunteer recognition event.
  • Assist with record keeping.
  • Produce service letters and cards for volunteers.
  • Shop for food and supplies for volunteer meetings and events.
  • Order office and recognition supplies to include service pins, name badges, and gifts.
  • Represent the organization at volunteer coordinator events.
  • Provide support to the Director of Volunteer Services and the Board of the Friends of Fairchild volunteer organization.
  • Other tasks as determined by the Director of Volunteer Services.

Qualifications:

  • A university degree or equivalent education and/or equivalent combination of education and experience.
  • Experience with Volgistics or similar personnel management software is preferred.
  • Excellent written and verbal communication skills; bilingual is preferred.
  • A minimum of two years of successful experience in volunteer recruitment, training, and support.
  • Team player with a friendly, positive, can-do attitude who is detail-oriented, flexible, and with a strong work ethic.
  • Must be comfortable working in an office and an outdoor setting.

Please e-mail cover letter and resume to the Director of Volunteer Services: isanchez@fairchildgarden.org no later than January 5, 2018. Applications will be reviewed and selected candidates interviewed until the position is filled.

Equal Opportunity Employer/Compliance with ADA/Drug-free Workplace

Director of Horticulture

Fairchild Tropical Botanic Garden seeks a talented garden professional to lead its Horticulture Department. With a collection of more than 3500 species from all over the tropics, Fairchild has unique opportunities for collecting, growing, studying, and displaying many of the world's most remarkable plants. 

Fairchild is located in Coral Gables, just south of downtown Miami, Florida in an unusually mild microclimate. It was established in 1936 to celebrate Dr. David Fairchild's legacy of exploration and horticultural experimentation. The Garden has grown along with its surrounding metropolitan area, and now serves as the major botanical institution for a local audience of six million people. Fairchild is the main hub of activity for local gardeners and plant enthusiasts, and is a popular attraction for tourists visiting Miami. 

The most famous of William Lyman Phillips' landscape designs, Fairchild's 83 acre main garden is a model for subtropical and tropical landscapes in Florida and beyond. Notable landscape elements include a rainforest, palmetum, native and exotic butterfly gardens, flowering tree collection, arid gardens, and Caribbean plant collections. Fairchild also owns and manages a 20 acre tropical fruit farm that includes a comprehensive collection of the world’s mango cultivars. 

Suitable candidates will be passionate about tropical plants, and will possess high levels of experience, energy, and creativity. We expect the Director of Horticulture to take a fresh look at Fairchild's plant collection and develop ways to increase its value for display, teaching, research, and conservation. The Director of Horticulture will also play an active role in fundraising, soliciting donations and grants to support the continued growth of the Garden.

Serving as the main spokesperson for Fairchild’s collections and horticultural knowledge, the Director of Horticulture will communicate with the public regularly through writing, public speaking, and social media. 

Responsibilities:

Maintain and strengthen Fairchild’s leadership role in tropical horticulture.
Curate and add value to Fairchild's living plant collection. 
Lead a team of 23 staff members and more than 100 volunteers.
Be a visible representative of horticulture at Fairchild and within the broader community 
Raise funds for horticultural projects, collecting expeditions, and the continued growth and expansion of the department.  
Promote the use of Fairchild’s collection and landscape for education and research
Serve on the Garden’s management team.
Work closely with Education and Research teams on major projects including science and outreach.
Work with the Volunteer Services Department to promote a culture of volunteerism in Horticulture.

Qualifications:

Advanced degree in Horticulture, Plant Science, or Public Garden Management.
Minimum of 5 years experience in public horticulture, with tropical experience preferred.
Minimum of 5 years experience managing personnel.
Demonstrated organizational and leadership skills.
Experience in fundraising.
Excellent written and verbal communication skills, including public speaking experience.

Please submit a cover letter, resume, and contact information for three references to Rose Ricks, Science Village Assistant, at rricks@fairchildgarden.org. Applications will be reviewed and selected candidates interviewed until the position is filled. Equal Opportunity Employer/Compliance with ADA/Drug-free Workplace

Plant Records and Propagation Manager

Fairchild Tropical Botanic Garden is seeking a botanically trained and technically skilled individual to fill the role of Plant Records and Propagation Manager. The successful candidate will join Fairchild’s Horticulture team, manage data for all living plants, and document incoming plant accessions from all over the world. We expect the Plant Records and Propagation Manager to help us migrate our database system and adopt new technologies for data storage and dissemination. Recruitment and leadership of volunteers is a critical part of the job, as is the sharing of plant information with the public.

Fairchild’s plant collection includes more than 3500 species of plants from all tropical regions, with a special emphasis on palms, cycads, tropical fruit trees, and orchids. Living plants are maintained on the main 83 acre public garden, a 20 acre nursery, and a 20 acre tropical fruit farm. Fairchild’s database is a uniquely valuable source of information on tropical and subtropical horticulture, including records of all accessioned plants grown at the Garden since 1936.

Responsibilities:

Manage Fairchild's plant records database.
Work with a team of volunteers to conduct routine inventories within the Garden, the nursery, and the Farm.
Maintain and update location maps of living plants.
Manage the accessioning process for new plants. 
Work with nursery staff and volunteers to maintain inventories of propagations. 
Coordinate research and sampling from the collections by Fairchild personnel and visiting researchers. 
Provide plant data to Fairchild staff to support interpretation, publication, teaching, and other initiatives.
Help organize plant sales, producing plant lists and signage. 

Qualifications:

Bachelor’s degree in the biological sciences, computer science, or other related field.
Experience with plant names and a general understanding of plant classification and taxonomy.
Proficiency in database management and ability to learn emerging technologies.
Ability to work indoors and outdoors.
Experience with tropical plants is preferred.
Excellent written and verbal communication skills, including teaching and/or public speaking experience.

Please submit a cover letter, resume, and contact information for three references to Rose Ricks, Science Village Assistant, at rricks@fairchildgarden.org.  Applications will be reviewed and selected candidates interviewed until the position is filled. Equal Opportunity Employer/Compliance with ADA/Drug-free Workplace

Internship Opportunities—Undergraduate

This position will assist in delivering environmental science-based educational programming to elementary and/or secondary students at Fairchild Tropical Botanic Garden. Programs run weekly during the school year from 9:30 am – 1:00 pm; must be able to commit to at least one day per week (during program hours) for fall and/or spring semester. Preference will be given to those who are available September – May.

Note: Applications will be accepted and reviewed on a rolling basis

Candidates must submit a resume, brief cover letter, and application to Amy Padolf, Director of Education.